Privacy Policy

Last modified: March 31, 2023

Introduction

Keeping It Cool, Inc. (“KIC,” “we,” “us,” or “our”) respects your privacy and is committed to protecting it through our compliance with this “Privacy Policy”.

This Privacy Policy describes the types of information we may collect from you or that you may provide when you visit the websites https://keepit.cool and https://app.keepit.cool, (the “Site”) and any content, functionality, and services offered on or through the sites, our Apps, or mobile applications, if any (collectively, the “Platform”), whether as a guest or a Registered User, and our practices for collecting, using, maintaining, protecting, and disclosing that information.

This Privacy Policy applies to information we collect:

• on the Platform;
• in email, text, and other electronic messages between you and the Platform; and
• through the Apps or any connection thereto, which provide dedicated non-browser-based interaction between you and the Platform.

It does not apply to information collected by:

• us offline or through any other means, including on any other website operated by KIC or any third-party (including our affiliates and subsidiaries); or
• any third-party (including our affiliates and subsidiaries), including through any application or content (including advertising) that may link to or be accessible from or through the Platform.

Please read this Privacy Policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use the Platform. By accessing or using the Platform, you agree to this Privacy Policy. This Privacy Policy may change from time to time (see Changes to our Privacy Policy Section). Your continued use of the Platform after we make changes is deemed to be acceptance of those changes, so please check this Privacy Policy periodically for updates. Any term not defined herein shall have the meaning given to it on the Keeping It Cool Terms of Use, which, together with this Privacy Policy, constitute the “Agreement”.

Children Under the Age of 13

The Platform is not intended for children under thirteen (13) years of age. No one under age thirteen (13) may provide any information to or on the Platform. We do not knowingly collect Personal Information (defined below) from children under thirteen (13). If you are under thirteen (13), do not use or provide any information on the Platform or through any of its features, register on the Platform, make any purchases through the Platform, use any of the interactive or public comment features of the Platform, or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or username you may use. If we learn we have collected or received Personal Information from a child under thirteen (13) without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under thirteen (13), please contact us at privacy@keepit.cool.

Information We Collect About You and How We Collect It

We collect several types of information from and about Registered Users of the Platform, including information:

• that is about you but individually does not identify you, such as race and gender;
• about your internet connection, the equipment you use to access the Platform, and usage details;
• your usage of any Product offered through or in connection with the Platform;
• your any and all data you upload to the Platform, whether such data belongs to you or another;
• your Registered User Content; and
• by which you or another may be personally identified, such as name, postal address, email address, telephone number, Discord ID, or any other identifier by which you may be contacted online or offline ("Personal Information").

How we collect this information:

• directly from you when you provide it to us; and
• automatically as you navigate through the Site. Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and other tracking technologies.

Information You Provide to Us

The information we collect on or through the Platform may include:

• Information that you provide by filling in forms on the Platform. This includes information provided at the time of registering to use the Platform, subscribing to our service, posting material, or requesting further services. We may also ask you for information when you enter a contest or promotion sponsored by us, and when you report a problem with the Platform.
• Records and copies of your correspondence (including email addresses) if you contact us.
• Your responses to surveys that we might ask you to complete for research purposes.
• Details of transactions you carry out through the Platform and of the fulfillment of your orders.
• Your search queries on the Platform.
• Data you provide the Platform access to so that you can track your packages.
• Scanning sensor data into the platform via NFC.

Information We Collect Through Automatic Data Collection Technologies.

• As you navigate through and interact with the Platform, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:
  • details of your visits to the Platform, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Platform; and
  • information about your computer or device and internet connection, including your IP address, operating system, and browser type.
• The information we collect automatically may include Personal Information, but we may maintain it or associate it with Personal Information we collect in other ways. It helps us to improve the Platform and to deliver a better and more personalized service, by enabling us to:
  • estimate our audience size and usage patterns;
  • store information about your preferences, allowing us to customize the Platform according to your individual interests;
  • speed up your searches; and
  • recognize you when you return to the Platform.
• The technologies we use for this automatic data collection may include:
  • Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting, you may be unable to access certain parts of the Platform. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to the Platform. Cookies are used after authentication in order to authorize a Registered User to continue to access the parts of the Site that are specific to them.
  • Local Storage Objects. Local Storage objects are sets of data that can be stored on your browser and/or hard drive by us. We use local storage objects to recognize you when you return to our Platform.
  • Session Storage Objects. Session Storage is similar to local storage except that the information clears when your session ends. We use session storage objects to remember your preferences while engaged with our Platform.

We may tie information to Personal Information about you or that you uploaded that we collect from other sources, or you provide to us.

How We Use Your Information

We use information that we collect about you or that you provide to us, including any Personal Information:

• to present the Platform and its contents to you;
• to provide you with information, products, or services that you request from us;
• to fulfill any other purpose for which you provide it;
• to carry out our obligations and enforce our rights arising from any contracts entered into between you and us;
• to notify you about changes to the Platform or any products or services we offer or provide though it
• to allow you to participate in interactive features on the Platform;
• in any other way we may describe when you provide the information; and
• for any other purpose with your consent.

We may also use your information to contact you about our own and third-parties' goods and services that may be of interest to you. If you do not want us to use your information in this way, please check the relevant box located on the form on which we collect your data or adjust your user preferences in your Profile. For more information, see

privacy@keepit.cool

Disclosure of Your Information

We may disclose or generate Usage Data from aggregated information about our Registered Users, Registered User Content, and any other information that does not identify any individual, without restriction.

We may also disclose Personal Information that we collect, or you provide as described in this Privacy Policy:

• to our subsidiaries and affiliates;
• to contractors, service providers, and other third-parties we use to support our business and who are bound by contractual obligations to keep Personal Information confidential and use it only for the purposes for which we disclose it to them;
• to a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Information held by KIC about the Platform’s Registered Users is among the assets transferred;
• to fulfill the purpose for which you provide it;
• for any other purpose disclosed by us when you provide the information; and
• with your consent.

We may also disclose your Personal Information:

• to comply with any court order, law, or legal process, including to respond to any government or regulatory request;
• to enforce or apply our Terms of Use or and other agreements, including for billing and collection purposes; and
• if we believe disclosure is necessary or appropriate to protect the rights, property, or safety of KIC, our Registered Users, or others.

Choices About How We Use and Disclose Your Information

Accessing and Correcting Your Information

You can review and change your Personal Information or Personal Information you uploaded by logging into the Platform and visiting your profile page.

You may also send us an email at privacy@keepit.cool to request access to, correct, or delete any Personal Information that you have provided to us. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement, because it is not technically possible, or cause the information to be incorrect.

If you delete your Registered User Content from the Platform, copies of your Registered User Content may remain viewable in cached and archived pages or might have been copied or stored by other Registered Users. Proper access and use of information provided on the Platform, including Registered User Content, is governed by our Terms of Use.

Data Security

We have implemented measures designed to secure your Personal Information or Personal Information uploaded by you from accidental loss and from unauthorized access, use, alteration, and disclosure. All information you provide to us is stored on our secure servers behind firewalls. Your information will be encrypted using SSL.

The safety and security of any information you share also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Platform, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. We urge you to be careful about giving out information in public areas of the Platform like message boards or to other users of the Platform.

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your Personal Information, we cannot guarantee the security of your Personal Information transmitted to our Platform. Any transmission of Personal Information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Platform.

Changes to our Privacy Policy

It is our policy to post any changes we make to our Privacy Policy on this page. If we make material changes to how we treat our Registered Users' Personal Information, we will notify you by email to the primary email address specified in your account. The date the Privacy Policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, for periodically visiting the Platform, and checking this Privacy Policy for any changes.

Contact Information

To ask questions or comment about this Privacy Policy and our privacy practices, contact us at:

privacy@keepit.cool